A: When you come across an item that requires a new subject heading, please go to the Subject Heading List tab, add the new proposed term in the next blank space in Column E and the row # from the Current Work tab for context. Mark the same row as “SH under review” in Column A and continue on. Someone will look into your request asap.
A: For images that are a part of collections that have been scraped, there is often little metadata associated with each item. You may want to consider a) going back to the original page where possible (check Column L: Description for details), b) examining the URL of the photo itself (sometimes there is a date or location information embedded in there), or c) if the photo seems very important, you can try Reverse Image Search with Google or Tin Eye. If you can’t find the information you need, don’t fret! Just mark the Column A Status dropdown to Needs Help and move on.
A: This is OK. You probably see the button "Show all files" on the screen. If you click on it and see the files, that means they've been archived. This is usually the case when the object you're describing is not an image, but a web page. Any web page is a group of files (unlike an image file), that's why it happens. So, the way to proceed is to copy the page url, view it in the browser and describe what you see.
A: Every web page has in-built metadata. We can see a page title for example, on top of the tab in Microsoft Edge. One way to find it is by saving it to Zotero library. Zotero shows the metadata very clearly and allows one to copy and paste its elements easily.
A: We are using the ALA-LC Ukrainian transliteration tables for transliterating host_institution (Column K) and personal names if they are used as subjects (Column E). See the ALA reference and there is an automatic transliteration tool. We are maintaining diacritics (accent marks) in the transliteration.
A: You will sometimes see names with a third element in them (in addition to the last and first names) - a patronymic. Every Eastern Slav has one of these! These are more likely to be seen in an official context. A patronymic always follows the first name. The way to render the full version of the name should be this:
Shevchenko, Taras Hryhorovych
A: If you need to use a toponym (place name) as a SH, use the Library of Congress format. If you know how to use LC subject headings, please use them and no need to ask to add them to the list of the approved headings. However if you are not familiar with the LC headings, please place your place name in the Proposed term column of the Approved SHs list tab.