¶ Selecting items to add to the gallery
Items to add should be selected from the SUCHO Gallery Suggestions spreadsheet.
For information about adding selected items to the Gallery Suggestions spreadsheet, see the Gallery Curation page.
¶ Our example
“Газова квіточка / Gas Flower” https://archive.pinchukartcentre.org/works/leonid-vojtsehov-2007-gazova-kvitochka-pol
- Create a new item. From the dashboard, select the “Add a new item” button at the bottom.
- This will open the creation menu, automatically displaying the Dublin Core fields. Begin with the title and work your way through.
The original title of the work, Газова квіточка, is placed first, with my supplied English translation in the next entry, wrapped in brackets to indicate that it is supplied.
- For the creator, always include names in their original language first, with transliterated names in the second entry. Use this transliteration tool to create the transliterations; do not do so by hand and do not use Google Translate. The format should always be “Last Name, First Name Patronymic.” (Include the patronymic if known.)
The reason for using the transliteration tool is well illustrated here: Леонід Войцехов becomes Leonid Wojciechow in Google Translate but should correctly be transliterated as Leonid Voǐt͡sekhov and is transliterated as such by the tool.
- The date of the item should represent its creation or publication. It should be represented in ISO format (YYYY or YYYY-MM or YYYY-MM-DD) and in a human readable format (YYYY Month DD).
Because I only know the year this painting was created, I would input only that information:
This would be the same for both types of date, so I only need to input it once. If I could not find a date that this painting was created, I would indicate that in the field as [unknown]. This should always be enclosed in brackets because it is supplied information.
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Coverage is being used for sorting purposes. Provide the year in this field.
- For example if the date field has text such as "19th century," write "1800."
- If there are brackets around the date, exclude the brackets in this field.
- If the date is unknown, simply write unknown (without brackets)
- If the date is B.C.E. (before common time), for example: 400 B.C.E., enter it as 0400. Adding zeros in front of the year that is only three digits will place it in the correct chronological order.
- If the date is several thousand years ago, for example 20,000, enter it as 0020, again so that it can be sorted correctly.
- This field will not be visible in the public item metadata, but will be used to sort by date so things can appear chronologically.
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For the description, create 2-3 sentences in length in English and include an original description if present.
Please note that the preference for an English description first in this field is different from the rest of the directions– this is to ensure that an English description displays beneath the title in the search results.
If there is location information about the item you're describing, include that as well. (e.g. if I was describing a monument located in Kyiv, I would include that information in my description, since the location of the item and the location of the host instution, described in a separate field, will not always be the same.)
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If the item has publication information known, include it in the Publisher field with the formatting “Place of Publication: Publisher.” This painting was, of course, not published, but a published monograph might look something like, “Oxford: Oxford University Press.”
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Use any original subject headings used by the host institution to inform your choices.
- Add both the English and Ukrainian subject headings.
- Add subject headings that describe the intellectual content and format of the item. Enter each one in a separate entry. Include no more than four pairs subject headings.
If you find yourself in need of subject headings that are not provided in the controlled vocabulary menu, suggest the needed English heading on the suggestions tab of the spreadsheet. Do not use Google Translate to produce a Ukrainian subject heading.
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For the language of a resource, only indicate a language when there is text or sound present in the item itself. This painting does not include any language, therefore it will be left blank even though the website from which the image was taken is in Ukrainian.
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URLs should be included for both the source page, if it is still active. URLs should be included for the SUCHO-archived copies if it is not.
- URLs for SUCHO-archived copies can be located in the IA and Browsertrix tabs of the main spreadsheet. If there is no archived copy link in the spreadsheet (especially in the Browsertrix tab), move on to the other information.
- Indicate the source URL as “Original source:” followed by a hyperlink and “Archived copy:” followed by a hyperlink.
- In order to hyperlink the URLs, select the “Use HTML” checkbox. A WYSIWYG editor will open. In the editor that opens, the URL should be entered in both the “Url” and “Text to display” fields.
- If there is a local identifier used by the host institution present on the webpage, include this in another input. Describe it as “Exhibit registration number:” or “Object identifier:” or in whatever way represents the verbiage used by the host institution to define what that local identifier is.
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Add your name to the contributor field to indicate that you created the record. This information will not be shown on the front-end.
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Rights – skip this field; rights statements will be added in batch.
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Next, click over to the Item Type Metadata tab at the top.
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Select “SUCHO” from the drop-down “Item Type” list.
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Indicate the name of the Host Institution. Input their name in the original language first and a transliteration or officially used English name second. (In the case that an organization uses an official English name, e.g. Київський Зоопарк uses the official English name of “Kyiv Zoo”, include this instead of a transliteration.)
- Indicate the location of the host institution next. You can find location names and spellings in Wikidata.
- The Ukrainian place name should be put first, then the English name in a second input.
- Don't include Wikidata's Q ID here, just the name of the location.
- Select the Administrative District from the drop down menu.
- Input the vernacular first, with the English name in a second input.
- Select the Host Institution Type from the drop down menu. If an appropriate type is not in the list, suggest a new type in the “Proposed Institution Type entries” tab of the SUCHO Gallery Suggestions spreadsheet.
- Next, select the “Files” tab and "Choose File"
- Select the appropriate file from your computer and click “Open.” This will then show the file name displayed beside the “Choose File” option.
- On the right of the screen, you can assign the item to a collection. Choose from the drop-down menu.
Here I’ve assigned the item to the Web Archived Objects Collection because it is from the set of material we have web archived. (Please note that this will not match the collection indicated on the Gallery Suggestions spreadsheet, which indicates the scraping collection, not the Omeka collection.)
- Now, click Add Item to save it in Omeka! You've created an Item.